In this article, we show you how to set hangout meets link on Knorish's live event section using Google Hangout Meets for a live online training session.
One of the key benefits with Google Hangout meets, that sharing the link is super easy, anyone can join in quickly as maximum users are google suite users or at least have a Gmail ID. Plus there are several other benefits such as it is optimized to work in low internet areas to an extent and other such benefits. Plus its a well-known solution across the world.
By using Google Hangout Meets and Knorish, you get a unique benefit of being able to automate the logistics behind running an online webinar/training event.
But First: Why should you need to use Google Hangout Meets with Knorish
While Google Meets is a great solution for conducting online training, it is not really a full-fledged solution for automating the logistics behind running webinars or live training sessions. Knorish has those additional benefits and features that can help.
The feature of auto sending emails as a reminder is one key differentiating factor here as this helps you to just set it up once and forget about reminding people again. Plus only the users who have signed up to for the session get the reminder none other.
Additionally, the email body already has your brand's name, user's name, date, and time already listed. All you have to do at the time of setup is list the zoom link for the online session. SO imagine you have a 100 participants logging in, you don't have to send a 100 emails. Just setup the reminders and you are good to go.
Note: This method listed below can be used with any video conference solution including Teams, jio meets, google meets, zoom or any other video conferencing solution that provides a meeting URL to access the video conference.
Here's how you do it:
After you log in to your Knorish account and access the Dashboard, under courses you can create a new course and give it a name. Preferably the name of the Webinar/ Live Event
Here, you can select Add Section and type in the name of the Section. Then as shown below, type in the name of chapter and select Live Event.
Once you click on 'Create Live Event', Enter the details of the session such as the Title, start & end date and time. Marked within the Blue box'
Google Hangout Meets Setup
Google Meets is a GSuite App which is available for use to Enterprise/Business account users. Once you have signed up on the business user account, and access your business account's google calendar account.
Go to the date when you want to conduct the Live Online Training and click on the meeting as shown below:
Simply copy the meeting Link from this and head over to Knorish for setting up the live event.
Here's how you use Google Hangout Meets With Knorish
In the pink box highlighted above, the text listed is changeable. So what you can do is type in the text message and copy paste the zoom link for the session such as:
So when a participant logs in to their account, they will be able to access the live event section as shown below and then copy paste the link to access Google Meets directly.
Making the link Clickable For Auto Redirection
Ideally simply copy pasting the link would make it work, in case the link is not clickable, follow the steps below:
To make this link clickable needs three simple steps:
1. Click on Source to access the code
2. Paste <a href=" "> before the link starts
3. Then add </a> immediately after the link text ends to indicate where the link ends.
*color change in text above is for indicative purposes only.
After adding this, the text will be hyper linked as shown below
NOTE: Since you are using Google Meets for webinars, please leave the YouTube live and upload video button blank when using Zoom.
What Next: Set Up Auto Reminders
To set up auto reminders via email, click on New Email, and on the pop up you can set the message and other details. If you wish you can also add the Zoom link here in the body of the email.
The default email body already contains:
- Organization Name
- User's Name
- Event Start Date
- Event End Date
Simply, select the date and time for the auto reminder and the system would auto shoot an email for you on the preset time and date.
NOTE: The email would only be sent to all the users who have signed up for the course/ live event.